Colwall Players Constitution 1997

AMENDMENTS INCORPORATED APRIL 2007
(See AGM Minutes for details of the amendments)
AMENDMENTS INCORPORATED APRIL 2013
(See AGM Minutes for details of the amendments)
AMENDMENTS INCORPORATED APRIL 2014
(See AGM Minutes for details of the amendments)
AMENDMENTS INCORPORATED MAY 2016
(See AGM Minutes for details of the amendments)

1. TITLE
The Society shall be called "THE COLWALL PLAYERS"

2. OBJECTS
The object of the Society is to educate the public in the dramatic and operatic arts to further the development of public appreciation and taste in the said arts (to assist and further such charitable institutions and charitable purposes as the Committee shall from time to time determine) and in furtherance of this object but not otherwise the Society through its Committee shall have the following powers:

(a) To promote plays, drama, comedies, operas, operettas and other dramatic and operatic works of educative value.
(b) To purchase acquire and obtain interests in the copyright of or the right to perform or show any such dramatic or operatic works.
(c) To purchase or otherwise acquire buildings, plant, machinery, furniture, fixtures, fittings, costumes, scenery and all other necessary effects.
(d) To raise funds and invite and receive contributions from any person or persons whatsoever by way of subscription, donation and otherwise; provided that the Society shall not undertake any permanent trading activities in raising funds.
(e) To do all such other things as shall further the object of the Society.


3. CONSTITUTION
The Society shall consist of Members and Patrons, and may also include as Life Members such other persons as shall have rendered special services to the Society."

4. MANAGEMENT
(a) The Society shall be managed by a Committee consisting of a Chairman, Secretary, Treasurer and six other Members.
(b) The Society shall appoint as trustees, all current Committee Members.
(c) The Committee members will be listed on the Society's website and made known in the Society's newsletter for members and patrons.


5. ELIGIBILITY
Membership shall be open to all those having sympathy with the objects of the Society and desiring actively to further it, who pay the annual subscription as appropriate. Every Member over the age of 16 shall have one vote at any meeting, where a matter needs to be resolved by voting.

6. APPLICATIONS FOR MEMBERSHIP
Applications to be a Member or Patron membership shall be made to the Membership Secretary.

7. CAPABILITIES OF CANDIDATES FOR MEMBERSHIP
Prior to election all candidates for Membership shall satisfy the Committee as to their histrionic, musical or other ability, in keeping with the aims of the Society.

8. EXPULSION OF MEMBERS
(a) Any member of the Society who in the opinion of the Committee shall be guilty by his or her actions of misusing the privileges of the Society or of otherwise bringing the Society into contempt or disrepute may be suspended or expelled from the Society.
(b) The Committee may, by a unanimous vote, remove from the list of Members, the name of any member who has persistently neglected the work undertaken by the Society, and the name of any Member whose conduct they consider likely to endanger the welfare of the Society. PROVIDED ALWAYS
(1) that any member proposed to be expelled shall be entitled to make representations to the Committee in such form as the Secretary shall prescribe.
(2) that the decision of the Committee in respect of such Member shall be final and written notification of such decision shall be given to such member within seven days of the meeting of the Committee.

9. SUBSCRIPTIONS
The first annual subscription shall become due and be paid to the Treasurer or Membership Secretary on application for membership , and all subsequent annual subscriptions shall become due on 1st April in each year, and shall be paid to the Treasurer not later than 31st July in that year. The amount of Members annual subscription shall he recommended by the Committee to the Annual General Meeting.

10. LIFE MEMBERS
Life Members shall be persons nominated and recommended by the Committee only, and shall be elected on such terms as the members of the Society at the Annual General Meeting may decide.
11. FINANCE
(a) The funds of the Society shall be applied solely to the stated objects of the Society.
(b) No member of the Society shall receive payment directly or indirectly for services to the Society or for other than legitimate expenses incurred in its work.
(c) There shall be two signatories to all cheques and a second signatory will confirm on-line payments, in advance of them being processed.

12. FINANCIAL YEAR
The Financial year of the Society shall commence on the 1st of April, and an annual profit and loss account and balance sheet for the preceding year to 31st March should be prepared before the AGM in each year.

13. RESIGNATIONS
Members wishing to resign must give written notice to the Secretary before 1st of April, and in default of so doing will be liable for the subscription for the current year.

14. NON PAYMENT OF SUBSCRIPTIONS
The Committee shall have the power by ordinary resolution to suspend any member whose subscription remains unpaid, after 31st July in any year, from exercising all or any of the privileges of membership until his or her subscription is paid.

15. ANNUAL GENERAL MEETING
The Annual General Meeting of the Society shall be held in the month of May, when the report of the Chairman and the accounts for the past year, duly audited, shall be presented, the Officers, other members of the Committee and an Auditor for the ensuing year, and Life Members, if any, elected, and all general business of which notice has been given in accordance with Rule 20 hereof, conducted.

16. EXTRAORDINARY GENERAL MEETING
An Extraordinary General Meeting of the Society may be called at any time at the discretion of the Committee and shall be called after the receipt by the Secretary of a requisition in writing to that effect signed by at least 12 Members. Every such requisition shall specify the business for which the Meeting is to be convened and no other business shall be transacted at such meeting. Not less than 21 days notice in writing of any such meeting shall be given by the Secretary to all Members.

17. QUORUM AT GENERAL MEETING
No business other than the formal adjournment of the Meeting shall be transacted at any General Meeting unless a quorum is present and such quorum shall consist of not less than 20% of those entitled to cast votes who were paid up members in the year to which the General meeting pertains, together with any new members who have paid their subscriptions for the current year.

18. RESOLUTION AT GENERAL MEETING
Unless otherwise provided by these Rules, all resolutions brought forward at a General Meeting shall be decided by a bare majority of votes properly recorded at such meeting, and in the case of equality of votes the Chairman shall have a second or casting vote. Proxies may not be given or a poll requested

19. RETIREMENT OF OFFICERS AND COMMITTEE
The Committee (including the Officers) and the Auditor shall retire annually but shall be eligible for re-election. The names of candidates for these positions shall be sent to the Secretary in writing 28 days at least before the Annual General Meeting and if more names are proposed than the number required to fill the vacancies and sufficient names are not withdrawn at or before such meeting, the election shall be by ballot. If all the before-mentioned positions shall not be filled at such Meeting or any casual vacancy shall thereafter occur the same shall be filled at the absolute discretion of the remaining members of the Committee.

20. NOTICE OF GENERAL MEETING
A printed notice of every General Meeting accompanied by particulars of nominations for the Committee (including the Officers) and Auditor and of any proposal to elect a Life Member shall be sent to each member at least 21 days prior to the day fixed for such a meeting.

21. APPOINTMENT OF SUB COMMITTEES AND CO-OPTIONS
The Committee shall have the power to appoint Sub-Committees, and to delegate to such Sub-Committees its powers as appropriate. The Committee shall continue to hold office until the conclusion of the Annual General Meeting at which its successors are elected. The Committee shall also have the power to co-opt the current director and any other person who can contribute to the aims of the Society as the Committee sees fit in its absolute discretion. Co-opted members of the Committee do not have voting rights on any decision to be resolved by the Committee.

22. SELECTION OF CAST
The cast for any production shall be selected by the appointed director but shall be subject to the approval of the Committee. The assignment of parts shall be carried out only by the director, following auditions.

23. REVISION OF CAST
If any Acting Member to whom a part has been assigned proves unsuitable or unavailable for the part, the director shall agree with the Committee such revision in the cast as the director considers necessary.

24. OBLIGATION OF ACTING MEMBERS
Acting Members shall to the best of their ability play the parts assigned to them, whether principal or chorus and shall obey all directions reasonably given at all rehearsals and performances.

25. CONTROL OF REHEARSALS
The director or stage manager shall control all stage rehearsals. The musical director shall conduct and control all music rehearsals.

26. ATTENDANCE AT REHEARSALS AND PERFORMANCES
The Committee shall have the power to prohibit any Member whose attendance at rehearsals shall have been irregular from taking part in the performance of the work in preparation. Members absenting themselves from three consecutive rehearsals may, at the discretion of the Committee be deemed to have resigned their parts in the work then in rehearsal.

27. SELECTION OF WORKS
The Committee shall approve the works from time to time produced by the Society.

28. PRODUCTION MONEY
All monies due from or to Members in connection with the production and performance of any work, shall be accounted for, and paid to or by the Treasurer within 21 days after the conclusion of the final performance

29. PRODUCTION ACCOUNT
Within two calendar months after the final performance of any work produced by the Society, the Committee shall prepare or cause to be prepared a full statement of receipts and expenses of each production and the same shall be open for the inspection of Members at such time and place as the Committee shall from time to time reasonably decide.

30. PRIVILEGES OF PATRONS
The privileges of Patrons, other than the right to attend General Meetings of the Society, shall be determined from time to time by the Committee.

31. RECOVERY OF MONEY DUE TO THE SOCIETY
All monies due and owing to the Society including subscriptions of Members, shall be recoverable at law in the name of the Secretary.

32. MEETINGS OF THE COMMITTEE
The first Meeting of the Committee shall be called by the Secretary and shall be held within 28 days after the Annual General Meeting. All subsequent Meetings of the Committee shall be called by the Secretary in accordance with any resolution to that effect passed by the Committee and failing any such resolution at the discretion of the Chairman and Secretary. Five shall-form a quorum.

33. COMMITTEE POWERS
The Committee shall have power to decide any questions arising out of this Constitution, the interpretation of this Constitution and all other matters connected with the Society (other than and except those which can only be dealt with by the Society in General Meeting) and make and maintain and publish all necessary orders directions and bye-laws in connection therewith.

34. DISSOLUTION OF SOCIETY
The Society shall only be dissolved by resolution passed by a majority of at least five sixths of the Members present and voting at an Extraordinary General Meeting called for the purpose of considering such dissolution. In the event of dissolution any balance of cash remaining in hand after the realisation of assets and payments of debts shall not be distributed among the members of the Society, but shall be applied for such charitable purposes similar those of the Society or be paid distributed or transferred to such charitable institutions or institution having objects similar to the objects of the Society as the Committee shall propose and the meeting shall determine. Such Special General Meeting shall be called by not less than 21 days written notice, Any deficit shall be met in equal shares by all members other than life members, who were members at any time within the twelve months prior to the date of the Extraordinary General Meeting.

35. ALTERATION TO RULES
(a) No alteration to these Rules shall be made except at a General Meeting nor unless not less than 28 days prior to such meeting a written notice of the proposed alteration or of one substantially to the like effect shall have been given to the Secretary who shall give not less than 21 days notice thereof to the members. The resolution embodying such proposed alteration shall be carried by a majority of at least two thirds of the votes recorded thereon at the Meeting.
(b) No alteration may be made to Rules 2, 34 and 35 without the approval of the Charity Commissioners for England and Wales or other authority having charitable jurisdiction from time to time.


Approved Colwall Players AGM - 25th March 1997.
Amended Colwall Players AGM - 26th April 2007.
Amended Colwall Players AGM - 15th April 2013.
Amended Colwall Players AGM - 29th April 2014.
Amended Colwall Players AGM - 3rd May 2016